Pre-bidding allows donors to engage with auction items before the live auction begins. This early activity builds excitement, increases competition, and helps donors feel prepared when bidding opens during the event. It also gives organizers a clearer sense of item interest and expected demand.
Many nonprofits now rely on pre-bidding windows as part of their gala or hybrid event strategy. Whether guests are attending in person or joining remotely, pre-bidding offers a low-friction way to explore items and participate early.
For broader setup guidance across auction types, see the main pillar:
Auction Event Setup and Registration
Boost Early Bidding
CharityAuctions gives you pre-bidding windows, mobile bidding, and real-time tools that increase engagement long before your event begins.
Visit CharityAuctions1. Early Item Preview Windows
Most auction platforms allow organizers to open the catalog for preview before bidding begins. This accomplishes several goals:
- Donors can browse items ahead of time
- Sponsors and high-value items get more visibility
- Guests enter the event already prepared to bid
- Organizers can fix last-minute item details
Preview windows reduce the pressure of discovering items during a busy gala program.
For strategies on building strong online catalogs, see:
Organize online charity auctions effectively
2. Pre-Bidding Before the Live Event
Pre-bidding is one of the most effective tools for boosting engagement.
2.1 Guests Place Early Bids
Guests can begin bidding days—or hours—before the live auction. This:
- Increases total bid activity
- Helps donors understand item value
- Sets competitive momentum leading into the event
2.2 Max Bidding Options
Many platforms allow donors to set a maximum bid amount. The system will then bid on their behalf up to that limit, ensuring they remain competitive without constant monitoring.
2.3 Silent-to-Live Item Transitions
Some items start as silent auction items during pre-bidding and transition to live format during the gala, giving auctioneers a strong baseline to open with.
Learn about hybrid bidding features in:
Solutions for managing live and timed auctions
3. Pre-Bidding for Hybrid Events
Hybrid events combine in-person and remote participation. Pre-bidding makes hybrid formats more inclusive by:
- Allowing remote donors to participate before the show
- Giving in-person guests time to review items without crowding
- Ensuring all bidders begin on equal footing
- Reducing pressure on mobile bidding during the live portion
To explore full online workflows, see:
Run fundraising auctions entirely online
4. Using Pre-Bidding to Increase Revenue
Early bidding builds momentum that carries into the live segment. It also gives auctioneers valuable data:
- Items with high pre-bidding activity signal strong competition
- Low-activity items can be repackaged, promoted, or moved to silent auction
- Donors who have already placed bids are more likely to bid again
For items receiving heavy early attention, auctioneers can plan pacing, bid increments, and promotional callouts.
Pre-bidding also supports donor readiness:
Guests who have explored the catalog before the event arrive with interest—and maximum bid amounts already in mind.
5. Integrating Pre-Bidding Into the Event Program
The best platforms seamlessly transition from pre-bidding into the live event.
Key elements include:
5.1 Automatic Bid Carryover
Pre-event bids automatically transfer into the live auction, allowing the auctioneer to start at the current highest bid.
5.2 Real-Time Syncing
All bidders—remote and in-person—see updated bidding activity instantly.
5.3 Item Visibility Controls
Organizers can:
- Keep items hidden until pre-bidding opens
- Show teasers early
- Move items between silent, pre-bid, and live formats
- Close categories at different times
For real-time flexibility, review:
Update auction content in real time
6. Pre-Bidding Works Especially Well for Gala Events
Galas have crowded programs—registration, dinner, speeches, fund-a-need, live auction, and sometimes entertainment. Pre-bidding helps:
- Reduce pressure on guests
- Give bidders more time to evaluate big-ticket items
- Boost competition before the auctioneer takes the stage
- Make the overall event flow more relaxed
For a full guide to gala event needs, see:
Best auction platforms for gala events
Why Pre-Bidding Is Now a Standard Feature
Pre-bidding has become the expected experience for donors because it:
- Removes time pressure
- Gives donors early access
- Boosts item visibility
- Encourages higher participation
- Supports remote bidding
- Enhances live auction performance
It’s one of the simplest ways nonprofits can raise more money with the same number of items.
Frequently Asked Questions
What is pre-bidding for a live charity auction?
Pre-bidding lets supporters place bids online before the live event begins. Those bids set momentum, identify hot items, and establish starting bids for the auctioneer.
Why should we enable pre-bidding ahead of our live auction?
It expands participation to people who can’t attend, builds buzz, gives the auctioneer better opening prices, and increases total bids per item.
How do pre-bids carry into the live auction segment on event night?
The highest pre-bid becomes the opening bid (or current high bid). The clerk or auctioneer acknowledges it and continues taking floor and online raises in real time.
Can we set reserves or starting bids during pre-bidding?
Yes. Use a visible starting bid and an optional reserve. If the reserve isn’t met by live time, the auctioneer can decide to lift it or seek higher bids in the room.
Do pre-bids follow the same bid increments as the live auctioneer uses?
They should. Set tiered increments that apply both online and on stage so bidding climbs smoothly without confusing jumps.
When should pre-bidding close before the live portion starts?
Common options: close 30–60 minutes prior to live, or keep it open until the lot goes on stage. Choose one policy and communicate it on the item pages.
Can supporters place max (proxy) bids during pre-bidding to save time?
Yes. The system auto-raises on their behalf up to the max. The auctioneer begins at the current high bid; disclosed max limits themselves are not shown to the room.
What if two pre-bidders enter the same amount—who’s the current high bidder?
Ties are resolved by timestamp—the first bid placed at that amount holds priority. The clerk screen shows the time-ordered bid history for transparency.
At the start of a lot, does a floor bid or a pre-bid take precedence?
The current high pre-bid is recognized first. New raises from the floor or online must exceed that amount by at least one increment.
Are pre-bidders’ names shown publicly before the live auction starts?
Most platforms display anonymous initials or “Bidder ####.” Organizers can thank winners after close while respecting privacy preferences.
How do we market pre-bidding to maximize early participation and prices?
Email “Top 10 items,” post countdowns on social, and send SMS reminders to registered bidders. Pin the direct bidding link and highlight limited-quantity experiences.
What safeguards reduce unpaid pre-bids before live night begins?
Require verified email/phone and a tokenized card on file. For premium items, consider deposits or organizer approval prior to accepting pre-bids.
If pre-bids push an item high, can the auctioneer change increments on stage?
Yes. The clerk can step increments up for speed at higher levels, provided the rule is applied consistently and shown on the clerk/lot display.
Do we need special notes for remote supporters who only pre-bid and don’t attend?
Yes—add item notes for pickup windows, shipping options and fees, and delivery timelines. Send winners a post-event email with next steps and contact info.
Should any items be excluded from pre-bidding?
Consider disabling for highly experiential or auctioneer-driven lots where theater matters. You can still list them as “view only” to build anticipation.
How are pre-bids and live bids reflected in reports and invoices afterward?
The system keeps a single bid history per lot. Final invoices and exports include the full trail (pre-bid to sold bid) for clear stewardship and auditability.
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