After your auction ends, it is important to review results, track performance, and save key information for record keeping.
CharityAuctions provides a complete set of post-event reports and data export tools to help you analyze your event and keep accurate documentation.
Where to Find Auction Reports
All event reports and exports are located in one central area of your auction dashboard.
To access reports:
- Open your auction dashboard.
- In the left navigation menu, click Post Event Tasks.
- Select Download Reports.
This page contains all available reports for your event in one easy-to-use location.
Viewing Event Performance Analytics
In addition to downloadable reports, CharityAuctions provides a high-level overview of your event results.
To view analytics:
- Go to the Report Analytics section.
- Review the event performance summary.
This section provides a snapshot of important data such as:
• Total amount raised
• Bidding activity
• Ticket sales
• Donor contributions
• Overall event performance
Report Analytics is a quick and convenient way to see how successful your event was without downloading individual reports.
Downloading Auction Reports
From the Download Reports page, you can generate and save detailed reports about nearly every part of your auction.
To download a report:
- Navigate to Post Event Tasks > Download Reports.
- Select the report you need.
- Choose your preferred format.
- Download and save the file.
This makes it easy to keep copies of important information for your records.
Available Report Formats
All reports in CharityAuctions can be exported in common, easy-to-use formats.
Reports are available as:
• Excel spreadsheets
• PDF documents
These formats allow you to:
• Open files in standard programs
• Share information with your team
• Use data for accounting or record keeping
• Print reports when needed
Exporting Bidder Information
You can also export complete bidder and attendee data from your event.
From the Download Reports page you can:
• Export a list of all bidders
• Download contact information
• View purchase history
• Save data for future events
This is especially helpful for building mailing lists or preparing for future auctions.
Donor and Tax Reporting
CharityAuctions provides reports that help with donor acknowledgments and financial documentation.
Using the available exports you can:
• Generate donor contribution summaries
• Track item donations
• Prepare acknowledgment letters
• Create reports for tax or accounting purposes
These tools help simplify post-event follow-up and compliance requirements.
Summary of Total Raised
If you need a quick overview of your event results, you can:
• View total funds raised in Report Analytics
• Download financial summary reports
• Review totals by category, item, or bidder
This makes it easy to share final results with your board, team, or supporters.
Best Practices
For effective post-event reporting:
• Download reports soon after your auction ends
• Save copies of all key reports
• Export bidder information for future outreach
• Review analytics to plan future events
• Use Excel exports for detailed analysis
Keeping organized records will help you improve each event you run.
Frequently Asked Questions
Where can I find my auction reports?
All reports are available under Post Event Tasks > Download Reports in your auction dashboard.
Can I see a summary of how much we raised?
Yes. A performance overview is available in the Report Analytics section.
What file formats are available?
Reports can be downloaded in Excel or PDF format.
Can I export all bidder information?
Yes. The Download Reports page allows you to export complete bidder and attendee data.
Are donor reports available?
Yes. You can generate reports that show donor contributions and item donation details.
Can I use these reports for tax purposes?
Yes. The exported reports can be used for accounting, acknowledgment letters, and tax documentation.
If you need help locating or understanding any reports, CharityAuctions support is always available to assist.
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